Licensing Sharepoint in Education

Microsoft licensing can often be a confusing subject and it is perhaps in the education arena where most confusion can occur, with it’s mix of staff, students, parents, connected yet separate academic bodies etc. I today saw a great post on Educational Sharepoint licensing that helps clear up some confusion and show the extras that Microsoft can offer.

The most basic schools licensing covers staff and students while at school, but you can also purchase separate “Student” CALs which cover them for access from non-school owned (I.e their own) PC’s and so access from home. Where students are covered in this way, the Sharepoint Server access is extended to the student’s parents/guardians without any extra licences being needed.

So a customer can prove that they are entitled to this right, they can download the “Parent/Guardian CAL grant letter” to keep in their records here.

Parent-Guardian CAL Letter.

This applies to licences purchased via Open Academic, Select Academic, Schools Agreement and Campus Agreement.

Another great benefit is the “External Connector Grant“. If an educational establishment has:

  1. A product for which an External Connector licence is available (Exchange, Windows Svr, Sharepoint etc) and
  2. Covered all faculty/staff with CALs and
  3. Covered all Student s with “Student Option” CALs too

then access rights will also be granted to:

  • Prospective Students
  • Alumni
  • Student/Staff at collaborating Academic and Government bodies

at no extra cost!

Again, a grant letter can be downloaded to prove entitlement to this benefit here:

External Connector Grant Letter

This benefit is available via Schools Agreements and Campus Agreements.

These are two excellent extra benefits that MS licensing provides that will certainly help make it easier and cheaper for schools to have a truly collaborative environment. However I do think MS need to do a better job at publicising things like this or, at least making sure all their Partners are fully aware of them but that said-it’s good to see that the benefits of MS volume licensing just keep coming 🙂

The source post on the MSDN Schools blog is here.

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