Microsoft have announced more information about Microsoft 365 Archive, including pricing.
It will cost $0.05 per GB* per month to archive content and will then cost $0.60 per GB to restore that content. There is a 7-day grace period following archival where sites can be re-activated (restored) free of charge.
*This will appear on the bill as $0.00167/GB/day.
Note that archive fees are only charged where active storage + archived storage = more than the tenant’s overall SharePoint storage allocation…which is 1TB + 10GB per user. Reactivation fees are charged whether or not you’re within that allocation.
The price per GB for archiving data is 1/4 of the price for adding additional SharePoint storage, meaning it can help reduce storage costs in environments with strong processes and policies. Currently archiving works at a site level so you can’t restore just a single file, you have to restore the whole site…which could quickly get expensive.
If you want to understand more about SharePoint information management, governance, and more – go and check out Information EXP, they’ve got some great ideas!
Breathing life into an old favourite, Microsoft have brought new features and licensing options to SharePoint Online – partly by wrapping SharePoint Syntex into the new offering. New features include:
Contract renewal alerts
Document portal for external partners/customers
SharePoint eSignature
Translation for files & videos
Personal Information detection
Redaction
Document governance and control
Licensing
There will be 2 licensing models for SharePoint Premium (which can be used simultaneously as needed) , depending on the features you require.
Those coming from Syntex such as:
document processing
eSignature
PII detection
autofill columns
content assembly
translation
image processing
will be available on a Pay As You Go (PAYG) basis on top of most Microsoft 365 plans.
New features such as:
Business Documents app
Documents Hub
Enhanced File viewer
will be available as add-on licenses on top of Microsoft 365 plans – further increasing the number of additional licenses to choose from. Pricing for these will be announced at General Availability in 2024.
Microsoft also talk about “SharePoint Advanced Management” (SAM) which covers content governance and is currently available as an add-on license to:
Microsoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/A3/G3/E5/A5/G5; Office 365 F3/E1/A1/E3/A3/G3/E5/A5/G5; SharePoint Online
The October Microsoft Product Terms introduced a new SKU “Microsoft Defender for IoT – EIoT Device License – add-on“.
This add-on license will enable “real-time device discovery, continuous monitoring, and vulnerability management capabilities for eIoT devices licensed per device“.
Although it appeared this month (October), Microsoft have now stated it won’t actually be available until November 1st due to “a slight delay”.
Availability
The Product Terms list the pre-requisite licenses as:
Microsoft 365 A5/E5
Microsoft 365 A5/E5/F5 Security
Microsoft 365 F5 Security and Compliance
Microsoft Defender for Endpoint P2
Windows 10/11 Enterprise A5/E5
This capability will also be included within Microsoft 365 E5 and E5 Security from November 1st.
Hang on…
If it’s included in M365 E5/Security, why would you purchase the add-on for those licenses? That’s a good question and there is an answer:
Each M365 E5/Security license allows you to cover up to 5 IoT devices so, if you have more IoT devices than M365/Security USLs x 5, you can buy add-on licenses to cover the rest.
Definitions
IoT = Internet of Things
EIoT = Enterprise Internet of Things <–This appears to mean, to Microsoft, devices being used “in the context of business operations“
Microsoft have announced a new offering, Microsoft Copilot.
No, I haven’t been under a rock for the last 12 months…I know there are already a bunch of Copilots but it looks like Microsoft have, in their infinite wisdom, decided to bundle some of the Copilots (but not all of them) together into 1 thing called Copilot 🙄
The entity known as “Microsoft Copilot” will include (if that is the right word?):
Windows 11
Microsoft 365
Edge
Bing
Microsoft say:
“Copilot will begin to roll out in its early form as part of our free update to Windows 11, starting Sept. 26 — and across Bing, Edge, and Microsoft 365 Copilot this fall.”
With regards to the M365 piece, I think it means that “Copilot” will be able to interact with M365 Copilot – rather than include its capabilities…but it’s not really clear.
Microsoft 365 Copilot
Release date
Microsoft have announced that Microsoft 365 Copilot General Availability for Enterprise customers is November 1, 2023. There is a 300 user minimum purchase for Copilot too – meaning a $9,000 per month spend at least. While it’s a surprise to see this minimum, it’s not a huge outlay for most Enterprise Agreement customers really.
It’s been noted that 300 is the maximum for the Business plans so, despite announcing a Copilot add for Business SKUs, this effectively precludes the majority of SMBs. In my opinion, Microsoft will reduce/remove the minimum at the point they make Copilot available on other agreements.
Why is there a minimum? That’s a great question and one that we don’t have a definite answer for. It seems most likely that Copilot needs a certain amount of data (and perhaps connections )to really work its magic – although, saying that, all the Copilot examples I’ve seen wouldn’t seem to require that. They’ve all focused on individual areas – add a column to this table, calculate the average sales for next year, makes all slides the same font etc. and that wouldn’t need aggregated internal training data.
Some people suggest it’s to set a minimum revenue threshold but I’m not sure about that either tbh.
New feature
Microsoft 365 Copilot Chat works across all your data including, but not limited to:
Emails
Meetings
Chats
Documents
Web
and will work as an assistant that understands “you, your job, your priorities and your organization“.
Big thanks to Jack Rowbotham, Microsoft Product Marketing Manager, for sharing this info on LinkedIn 😊
The European Commission (EC) announced on July 27th, 2023 that they have opened a formal investigation into Microsoft. The focus is whether they have breached EU anti-competition rules through the bundling of Teams with Office/Microsoft 365.
Slack filed a complaint back in July 2020 that alleged Microsoft had:
“created a weak, copycat product and tied it to their dominant Office product, force installing it and blocking its removal, a carbon copy of their illegal behavior during the ‘browser wars.”
and now the European Commission have taken it up. I take it that at least part of the 3 year gap has been used by the EC to look into the situation and decide that there is merit to it being investigated formally.
“concerned that Microsoft may grant Teams a distribution advantage by not giving customers the choice on whether or not to include access to that product when they subscribe to their productivity suites and may have limited the interoperability between its productivity suites and competing offerings.
These practices may constitute anti-competitive tying or bundling and prevent suppliers of other communication and collaboration tools from competing, to the detriment of customers in the European Economic Area (‘EEA’)”
This isn’t the first time Microsoft have been here with the EU so I thought a little look back would be in order 😊
Media Player and the N SKU
As well as the “browser wars”, this is also reminiscent of the ruling in 2004 that Microsoft were guilty of breaching these rules by including Media Player with Windows, which led to the creation of the Windows “N” SKU…and a €497 million fine which was, at the time, the largest ever dished out by the EU.
In the 2004 ruling, the initial fine was €165 million which was then doubled to €331 million due to “Microsoft’s significant economic capacity” and finally an additional 50% was added due to the length of time the issue had been happening (5.5 years).
In FY 2003, Microsoft had revenue of $32.1 billion with operating income of $13.2 billion. In FY 2023, Microsoft had revenue of $211.9 billion and operating income of $88.5 billion…that’s a roughly 6.5x increase over the last 20 years. Should the EC decide to fine Microsoft in this latest case, simply multiplying the previous amount x 6.5 would come to a little over $3 billion!
It must be noted that the 2004 ruling was not just about Media Player, it also covered interoperability between Operating Systems.
The European Commission’s decision found that:
“Microsoft infringes Article 82 of the Treaty by tying WMP with the Windows PC operating system (Windows). The Commission bases its finding of a tying abuse on four elements:
(i) Microsoft holds a dominant position in the PC operating system market
(ii) the Windows PC operating system and WMP are two separate products
(iii) Microsoft does not give customers a choice to obtain Windows without WMP
(iv) this tying forecloses competition.”
What is Article 82?
“Article 82 of the Treaty” refers to the “Treaty establishing the European Community (TEC)” which is now Article 102 “Treaty of the Functioning of the European Union” (TFEU). This states:
“Any abuse by one or more undertakings of a dominant position within the internal market or in a substantial part of it shall be prohibited as incompatible with the internal market in so far as it may affect trade between Member States.
Such abuse may, in particular, consist in:
(a) directly or indirectly imposing unfair purchase or selling prices or other unfair trading conditions;
(b) limiting production, markets or technical development to the prejudice of consumers;
(c) applying dissimilar conditions to equivalent transactions with other trading parties, thereby placing them at a competitive disadvantage;
(d) making the conclusion of contracts subject to acceptance by the other parties of supplementary obligations which, by their nature or according to commercial usage, have no connection with the subject of such contracts.”
and is primarily focused on abuses by companies with a dominant position.
My thoughts
It’s true that you don’t get a choice as to whether Teams is included in your Office package when you purchase it. It is possible to prevent Teams from installing with M365 Apps, it isn’t the default option but the guidance is available here from Microsoft.
I can see it being quite likely that an organisation would stop paying for Slack once they purchased Office 365 and got Teams included with that, effectively for free. Now, with all the features and functionality it contains, I imagine that Teams would be successful as a standalone, paid for product but I suppose something the EC will consider is whether it would have reached that point without being bundled for the last few years? Also, what is the impact on consumers if Microsoft make O/M365 more expensive to include a paid-version of Teams?
Finally, I want to state that I Am Not A Lawyer and these are my own thoughts and musings on the subject based on the publicly available information.
Following recent security breaches where important information was only available to those customers paying for Office 365 E5, Microsoft have announced they are moving certain Microsoft Purview Audit features from the Premium tier into the Standard tier. Following urging from the ‘Cybersecurity and Infrastructure Security Agency’ (CISA), updates will start from September 2023.
Purview audit availability
Purview Audit Premium is only available with E5 licenses while Purview Audit Standard is part of:
Microsoft Business Basic/Standard subscriptions
Microsoft 365 Apps for Business subscription
Microsoft 365 Enterprise E3 subscription
Microsoft 365 Business Premium
Microsoft 365 Education A3 subscription
Microsoft 365 Government G1/G3 subscriptions
Microsoft 365 Frontline F1 or F3 subscription, or F5 Security add-on
Office 365 Enterprise E1/E3 subscription
Office 365 Education A1/A3 subscriptions
which covers a significantly wider portion of Microsoft’s customer base.
Customer with these licenses “will receive deeper visibility into security data, including detailed logs of email access and more than 30 other types of log data” and Microsoft are also doubling the default retention length from 90 to 180 days.
Microsoft Inspire 2023 saw the announcement of two services that have been long awaited:
Microsoft 365 Backup
Microsoft 365 Archive
While 3rd-parties such as AvePoint, Veritas, Veeam, and SkyKick have offerings, many customers have wanted a native Microsoft product.
Microsoft 365 Backup
This provides protection and restore for:
OneDrive
SharePoint
Exchange
and keeps all data within the Microsoft 365 security boundary. You will be able to:
Backup all or select SharePoint sites, OneDrive accounts, and Exchange mailboxes in your tenant.
Restore files, sites, and mailbox items in your tenant in parallel to a prior point-in-time in a granular manner or at massive scale.
Search or filter content in your backups using key metadata such as item or site names, owners, or event types within specific restore point date ranges.
It will be accessed via the M365 Admin Center.
Microsoft 365 Archive
This will provide a cold storage tier within SharePoint for old/inactive data at a “cost effective price”. This will allow you to:
Select and archive or reactivate full sites in place without needing to migrate your data outside of Microsoft. File level archiving will be coming in the second half of 2024.
Maintain full admin-level search, eDiscovery, access policy, sensitivity label, DLP (Data Loss Prevention), retention policy, access control settings, and other security and compliance functionality.
Site-level archiving will be the only option at first until file-level archiving arrives mid-2024.
Overview
Sensibly, Microsoft have made APIs available for both services so partners (such as those mentioned above) can make use of this functionality too. Both of these new services are powered by Microsoft Syntex, a set of tools/products that is yet to truly find its place but is clearly becoming utilised more by Redmond.
You can see more info here and sign up for the previews of these products here.
Microsoft’s latest AI product Copilot, which promises to be a real game changer when it comes to applying Generative AI to business, now has pricing available.
It will cost $30 per user per month and, as we saw recently, will be an add-on license to Microsoft 365 E3/E5/Business Std/Business Premium.
That’s higher than I was expecting; I thought they’d go lower to ensure as many people as possible got on-board. I know there stand to be some really great time savings and productivity increases but an additional $360,000 per year for an organisation licensing 1,000 users seems quite steep.
Of course, many organisations won’t pay that price in reality with volume discounts on EA, negotiated discounts etc. but it will still represent a large investment for many.
Bing Enterprise Chat
This has also been announced – a way to give employees a more powerful way of searching without risking data leakage. Microsoft state:
“Chat data is not saved, and Microsoft has no eyes-on access – which means no one can view your data. And, your data is not used to train the models.”
This is included in Microsoft 365 E3/E5/Business Std/Business Premium free of charge and you can access Bing Chat Enterprise using your work account wherever Bing Chat is supported — Bing.com/chat and the Microsoft Edge sidebar. It will eventually be available as a standalone offering for $5 per user per month.
Microsoft Build 2023 saw the announcement of Microsoft Fabric – “an end-to-end, unified analytics platform that brings together all the data and analytics tools that organizations need” by combining various products including Power BI, Azure Synapse Analytics, and Azure Data Factory.
Additionally, “Fabric comes with a SaaS, multi-cloud data lake called OneLake that is built-in and automatically available to every Fabric tenant. All Fabric workloads are automatically wired into OneLake, just like all Microsoft 365 applications are wired into OneDrive. “
To get more info about what Fabric is, check out the MS post here. To learn more about the licensing and pricing, read on 😊
Microsoft Fabric licensing
Microsoft Fabric takes its licensing model, and some of its terminology, from Power BI Premium which means parts of this may be familiar to you.
Each organisation must have 1 x “organisational” license and at least 1 x “individual” license and each subscription is broken down into tenants, capacities, and workspaces.
Organisational licenses
These provide the infrastructure for Microsoft Fabric – effectively this is what gets things provisioned in Azure so you have something to access/work with. There are 2 types which follow the Power BI Premium pattern:
Capacity – This provisions a set of resources in Azure with different SKUS providing different amounts of capacity, cores, RAM etc.
Premium Per User – Gives per-user access to Power BI elements on Microsoft Fabric, with shared capacity only.
Capacity SKUs
SKU
Capacity Units
PAYG (Hourly)
PAYG (Monthly)
Power BI SKUs
Power BI v-cores
F2*
2
$0.36
$262.80
N/A
0.25
F4*
4
$0.72
$525.60
N/A
0.5
F8*
8
$1.44
$1,051.20
EM1/A1
1
F16*
16
$2.88
$2,102.40
EM2/A2
2
F32*
32
$5.76
$4,204.80
EM3/A3
4
F64
64
$11.52
$8,409.60
P1/A4
8
F128
128
$23.04
$16,819.20
P2/A5
16
F256
256
$46.08
$33,638.40
P3/A6
32
F512
512
$92.16
$67,276.80
P4/A7
64
F1024
1024
$184.32
$134,553.60
P5/A8
128
F2048
2048
$368.64
$269,107.20
N/A
256
Pricing of Fabric capacity SKUs at US west 2
*SKUs smaller than F64 require all users, including those consuming content, to be licensed with a Power BI Pro license.
The Azure “F” SKUs are billed PAYG per second
The P SKUs are billed monthly/annually with a monthly commitment and support Fabric being enabled on top of the Power BI subscription.
The EM SKUs do not support Fabric.
Individual licenses
Free – This allows users with access to Fabric capacity to create and share Fabric content
Pro – Required to create, share, and in some cases consume, Power BI content
This appears to show a differentiation between “Fabric content” and “Power BI content” – even if the Power BI content is being created within Fabric 🤔
Pricing and costs
As well as the SKU pricing above, there will also be additional costs for OneLake storage. Again based on costs in US West, the price is:
$0.023 per GB per month
That equals $23 per TB per month ($276 annually). 500TB of data in Fabric OneLake will be $138,000 per year and I feel like that’s probably a low amount of data for many organisations.
There are also potential bandwidth costs as data is accessed and moved between regions:
Managing these resources and costs can be done through a combination of the Fabric portal and Azure Cost Management:
Furthermore, Azure Reservations (Reserved Instances) are planned for later in 2023 which will make the Fabric capacity pricing comparable to the Power BI capacity pricing.