Category: licensing

This category will contain all post that relate to software licensing.

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Microsoft 365 Security & Compliance additions


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It seems Microsoft will be adding some new security and compliance SKUS in February 2021. According to a post from Bytes, a top UK Microsoft partner and LSP, we will soon be able to purchase:

Premium Compliance Assessments

There will be a range of over 150 assessments available which can be added to any Office 365 E5 or Microsoft 365 E5 plan, at a cost of $2,500 per assessments per month.

10-year audit log retention to Advanced Audit

This will enable organisations to retain audit logs for up to 10 years and can be added to:

  • Microsoft 365 E5
  • Microsoft 365 E5 Compliance
  • Microsoft 365 E5 eDiscovery & Audit
  • Office 365 E5

for $2 per user per month.

Data Connectors to E5

This looks like it will extend Microsoft 365 security and compliance capabilities to 3rd party services such as Slack and Zoom. It can be added to any Office 365 E5 or Microsoft 365 E5 plan and will cost $400 per 500GB of data.

Conclusion

The Data Connectors are, I think, the most interesting. Back in November 2019, Microsoft launched a preview of Azure Arc, which enables organisations to run Azure technologies and policies across other clouds such as Amazon AWS, and this new addition is the same thought process. The first time we saw this was when Satya Nadella opened up Office across Apple and Android – making Office available on those devices enables Microsoft to sell more Office 365 AND reach new customers…customers who may eventually purchase other Microsoft services.

While Microsoft would love everyone in every organisation to use Microsoft Teams, they’re pragmatic enough to realise that will never happen – their competitors’ products will always exist…so why not make some money out of it? 500GB of data isn’t much so that $400 a month will quickly start to become a pretty big number of organisations! It also helps Microsoft retain relationships with these organisations, ensuring they stay updated on respective changes and have reasons to talk – giving the chance for future sales…

I’ll keep an eye for more information and, hopefully, an entry in the February 2021 Product Terms.

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Microsoft Product Terms: January 2021


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A very quiet start to 2021 from Microsoft:

  • No products have been added or removed
  • They’ve added a new column to show which perpetual software products are available via CSP
  • Details of the license pre-requisites for Workplace Analytics have been added on page 73
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Microsoft Azure Purview


Image by Gerd Altmann from Pixabay

The latest Azure offering, Purview, is a “unified data governance” service to help organisations manage data across their ever expanding environments – including on-premises, IaaS multi-cloud (Azure, AWS etc.) and also SaaS services. According to Microsoft, Azure Purview will offer automated discovery and classification of data, a map of where it all resides and how it relates to each other, easy searching to locate data, and an overview of how data moves across your organisation.

Given the increasing amounts of data we all create and collect, combined with the rising threat of cyber attacks – at a personal, corporate, and national level – this is a welcome introduction.

Pricing

Azure Purview is (almost) free to try until February 28, 2021 but we can already see an overview of how it will be priced going forward.

First of all, you need to provision the “Data Map” – this is priced based on 2 things…Capacity Units and metadata storage.

Capacity Units

This is a set of resources provisioned in order to keep your Data Map up and running. One Capacity Unit can support “approx. 1 API call per second” and is currently priced at $0.342 per hour.

Metadata storage

This stores the metadata associated with the scanned assets which enables the searching capabilities within Purview. Microsoft talk about this being in a “graph” format – so this appears to be another element of the “Microsoft Graph” being surfaced as part of a product. Pricing is yet to be announced but will be on a per GB basis…I can well imagine many organisations finding themselves with a HUGE amount of this metadata storage!

Scanning

When it comes to scanning your environment, this is charged at $0.63 per “v-core hour” that you consume whilst actively scanning. Microsoft state there will be no “incremental charges” for connectors to 3rd party datastores.

Almost regardless of cost, I think many organisations will find it hard not to use this service – given the worries, risks, and potential fines that data mismanagement can bring. Microsoft have made another strong move to position themselves as an integral part of the future of business. Even if everyone stopped using Windows and Office tomorrow, Azure Purview (and other new services) would keep Microsoft at the forefront of many an organisation’s mind for years to come.

Further Reading

Azure Purview page

Azure Purview pricing

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Microsoft Product Terms: December 2020


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As you’d expect, it’s a quiet month.

Microsoft 365 Business Voice, the SMB cloud telephony package, is added. Available via CSP and requires Microsoft 365 Business Basic/Business Standard/Business Premium.

The various name changes (ATP = Defender etc.) have (finally) been updated.

2 x Power Apps promotions that could be quite interesting have been added:

“Power Apps per App” promo = Available to new/existing EA/EAS/CSP customers & has a minimum purchase of 200.

“Power Apps per User” promo = Available to new/existing EA or EAS (not CSP) customers & has a minimum purchase of 5,000.

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Microsoft Product Terms, November 2020


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Just 2 product additions this month:

Microsoft Cloud Healthcare Add-on:
This can be added onto M365 E3/E5, Power Apps/Automate/BI, or a range of D365 licenses

GitHub Enterprise Æ <– 👀 Not sure if this is the actual name or a typo! As a couple of people have pointed out, it’s got a bit of an Elon Musk vibe 😂

Couple of promotions added too…

Free Audio Conferencing licenses for EA, EAS, and EES customers:
You need to have a paid sub with Teams.
Requires min. 20% Teams adoption within 6 months
Not available in China or India

Free audio conferencing for CSP & Web direct:
Free (up to) 12 months licenses are available via the admin portal, not in China or India.

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Microsoft SharePoint Syntex – what is it?


SharePoint Syntex was added to the Microsoft Product Terms in October 2020 – but what is it?

Image by PublicDomainPictures from Pixabay

Project Cortex

First of all – we need to consider Project Cortex. This is a Microsoft program to weave Artificial Intelligence (AI) into a range of their products to help users and serves as something of an “umbrella”. SharePoint Syntex is the first product “from” Project Cortex but there are clear plans from Microsoft for several more to follow.

What does SharePoint Syntex do?

Introducing the concept of “topic centers”, SharePoint Syntex aims to automatically replicate the way that humans process documents including recognizing content, extracting information, and applying metadata tags. It works across Office docs, PDFs, and images and is another example of Microsoft’s move towards Robotic Process Automation (RPA) – alongside their advances with the Power Platform and Microsoft 365 E3.

For organisations processing a lot of data within documents – such as CVs, proposals, articles etc. – this could represent a new way for them to work smarter, not harder. Utilising AI to perform many of these tasks will free up human users for higher value projects. Microsoft are working on connectors to enable organisations to pull data from 3rd party systems into the Microsoft Graph and then utilise it within SharePoint Syntex.

At launch, it only supports English and Microsoft plan to add additional languages “in 2021”. They do say however, that you can create bespoke “topics” in any language and that certain functions, such as processing forms content, are language agnostic.

Taken from https://www.microsoft.com/en-us/microsoft-365/enterprise/sharepoint-syntex?activetab=pivot:overviewtab

Licensing

SharePoint Syntex is available as an add-on license for commercial Microsoft 365 customers and costs $5 per user per month. It appears to be available for the Microsoft 365 Business SKUs as well as the Enterprise suites.

Anyone who will be “using, consuming, or otherwise benefitting from” the capabilities of SharePoint Syntex will need a license. Microsoft list out a range of scenarios that require licenses including where users:

  • Access a Content Center
  • Create a document understanding model in a Content Center
  • Upload content to a library where a document understanding model is associated (whether in a Content Center or elsewhere)
  • Manually execute a document understanding model
  • View a library where a document understanding model is associated
  • Create a forms processing model via the entry point in a SharePoint library
  • Upload content to a library where a forms processing model is associated
  • View a library where a forms processing model is associated

This creates a whole new set of circumstances for organisations to become under-licensed and to have those wonderful, bordering on the philosophical conversations with Microsoft like “What IS the definition of benefiting?”, “What exactly is a “capability”?” etc 😁

Further Reading

https://resources.techcommunity.microsoft.com/project-cortex-microsoft-365/faq/

Free trial and buy here

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Microsoft Product Terms – October 2020


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Teams Rooms Standard & Premium Device subscription licenses have been added.

SharePoint Syntex is added. This is “trainable AI” that can help process corporate data and automate some of the tasks involved. See more info on what it is and how it’s licensed here.

Dynamics 365 Project Operations added. As sure as night turns to day, there’s a new D365 SKU 😂 This is a replacement for Project Service Automation (PSA).

The snappily named “Audio Conferencing Extended Dial-out minutes to USA/CAN” is added. This add-on license gives “virtually unlimited” US & Canada dial-out minutes, although there is a “fair use” policy.

The new “Extra Graph Connector Capacity” license enables additional indexing using Microsoft Graph connectors. Graph being Microsoft’s evolving connective layer between various MS products that we will continue to see pop up over the coming months for sure. In my opinion, this is another example of Microsoft moving towards a licensing model reminiscent of IBM/SAP/Salesforce where there are 100s of odd, obscure metrics based around quantity and usage – making them easy to exceed and difficult to track.

None of the recently announced security name changes have been updated though…

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Microsoft Teams customer promotions


To help drive adoption of Teams, Microsoft have announced a couple of customer promotions:

Audio Conferencing for free

For Enterprise Agreement customers, the offer is available immediately until January 21, 2021 and licenses are free until the end of your enrolment.

For purchases via partners and the web portal, you get the licenses free for 12 months. Offer starts October 1, 2020 and ends March 31, 2021 and isn’t available in China or India.

35% off Teams Advanced Communications

Available now for Enterprise Agreement customers (ends January 31, 2021) and “coming soon” if you buy via partners or the web portal. This is available worldwide.

See Microsoft’s post here.

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Microsoft Project & Visio self-serve


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Towards the end of 2019, Microsoft announced the ability for users to “self-serve” when it came to purchasing Power Platform licenses. This allowed users to buy licenses directly in the portal, circumventing central IT although, after much kerfuffle, Microsoft made it possible for organisations to turn off this feature.

Microsoft have now added Project & Visio Plan 1 & 3 licenses to the self-serve roster – clearly this is a purchasing channel they’re keen to continue exploring. In several areas, Microsoft appear to be slowly moving towards more direct sales models, a la Salesforce, and this is part of that approach – building up loyalty and customer stickiness among the users, regardless of what the overall company stance may be.

Find more info on how to allow/deny this capability here.

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Microsoft Teams Advanced Communications SKU


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Announced during Microsoft Inspire, August 1, 2020 will see a new add-on SKU for Microsoft Teams – “Advanced Communications”. Sitting as an add-on to any SKU that includes Teams it will give a range of features including:

  • Larger meetings
  • Customized lobbies
  • Compliance recording

although it seems not all features will be available immediately. It’s an interesting move…it seems quite a narrow set of features to put into a chargeable SKU – especially at $12 per user per month – so I’m keen to see how well this takes off. Perhaps it will be one of Microsoft’s semi-regular u-turns where they decide not to charge in the end?

Props to Matt Landis who spotted this first – he has more info on his blog too.

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